Terms & Conditions 2014


Entry is open to Aboriginal and Torres Strait Islander artists aged 18 years or over and who were born or are now living in Victoria.
*Artists must be aged 18 years or over as of 19 June 2014.
Employees of the Art Gallery of Ballarat, Board members of the Art Gallery of Ballarat, employees of the City of Ballarat, employees of Arts Victoria, or members of their immediate families are not eligible to enter this Award.

Entry deadline and fee
Entries must be entered online by midnight Thursday 19 June 2014 or received by the Gallery in hardcopy no later than 5pm on that day. The entrant is responsible for ensuring their entry has been received by the due date. The awards are free to enter.

All entered works must be original work and the property of the entrant. All artworks must be eligible to win prizes with associated conditions-ie must be available for acquisition.
Artists are encouraged to make their works available for sale.
Up to three artworks can be entered per person or group.
Artworks must have been completed no more than twelve months prior to entry deadline.

Artworks that have previously won an art prize/award are not eligible. Artworks not previously exhibited are encouraged.

2 dimensional and 3 dimensional artworks including new media and multimedia works are eligible for entry in all categories.
Media requiring a power source will be accepted provided the work passes electrical safety testing which will be carried out by the Gallery on receiving works.
Multimedia works should be submitted on DVD or Blu-ray disk or via Vimeo link.
Full video works must be submitted, not excerpts.

Size and weight
2D artworks shall not exceed a total hanging space of 3000mm high by 3000mm wide, including frame.
3D artworks shall not exceed 1000mm by 1800mm by 1800mm.
The weight of all artworks over 100kg must be indicated in the Dimensions.
Artworks of more than one piece are eligible, however the total dimensions above must not be exceeded. Entry photographs should indicate correct placement.

2D works should be framed or stretched for final judging except photographs, which can also be mounted and/or pinned. Advice on framing can be sought from Art Gallery of Ballarat.
If works are not framed prior to entry, it is recommended that framing be organised after the short-listing notification.

Images of your artwork should be saved as jpeg files and uploaded to the online entry form at www.artgalleryofballarat.com.au in the following dimensions: 2400 x 1690 pixels (max) at 300dpi.
Image files must be saved in the following format: artist's surname_artist's initial_artwork title_image number.jpg (eg. Smith_J_house_1.jpg)
Please include back and front of 3 dimensional works and a 'detail' image if necessary. If submitting a printed entry form all photographs should be submitted on the same CD.

Collaborative works
Two or more Victorian-based Aboriginal artists working collaboratively may enter works for the Awards. In this case, the artists must nominate a lead artist for the purpose of nominating one contact person for the entry.
Collaborating artists who collect an award must also nominate a single person or organisation to receive payment as we are unable to provide split payments.

Acquisitive awards
Award Categories are either non-acquisitive or acquisitive awards. A nonacquisitive
award means that you are eligible to receive the amount of the award offered, but also have the opportunity to sell your work separately if you wish.
An acquisitive award means that the winning work becomes the property of the Category Sponsor. This means the winning work is passed over to the sponsor of the award in return for the prize money offered for that award. The benefit of acquisitive awards is that the artist's work then becomes part of the category sponsors art collection. Both The Australian Catholic University and Federation University Australia both provide acquisitive awards and the winning works enter their collections.
A work that you have priced above the amount of money offered for an acquisitive prize cannot be considered eligible to receive that prize. When pricing your work for entry, it is worth considering keeping your artist price for the work - not the retail price - under the amount offered for an acquisitive prize for your work so that you remain eligible for collection by a category sponsor.
If you do not wish to be considered for an acquisitive award, you must clearly mark on the entry form that the work is not available for judging in these categories.

Selling your work
The Gallery is prepared to put potential buyers directly in touch with artists or their representatives and is also prepared to sell works direct to purchasers.
If you choose to sell your work through the Gallery, 25% Gallery commission is charged on any works sold. The Gallery is able to receive credit card payments.
Artists will be provided an opportunity to confirm or revise prices after shortlisting.

Acknowledgement and Copyright
The entrant has sole responsibility to ensure the work does not infringe another creator's copyright and intellectual property. Entries submitted by Indigenous artists are subject to Aboriginal laws with regard to the use of traditional designs. Artworks displaying cultural heritage specific to a group within the Indigenous community may require permission from the relevant community. All entrants agree that Arts Victoria and Art Gallery of Ballarat
may use images of entered and shortlisted artworks to promote the awards program and artists without further permissions.

An independent judging panel of nominated industry representatives will view all entries in the pre-selection round. The final judging panel will consist of industry representatives and/or sponsors' representative and judges will award category prizes and have access to artists' details during this stage of the judging process. The panels decisions are final and no correspondence will be entered into.

Decision-making Process
Shortlisting will be conducted as a 'blind judging' process, meaning that the judges will not be provided with the names of artists while making the initial assessment and selection of works. Selection will be made on the basis of the perceived qualities of the submitted work, and on the artist's statement relating to the work, taking into consideration prize categories and display requirements.
The judges, the Gallery and/or Arts Victoria reserve the right to reject works on the basis of unsafe or dangerous component materials or poor construction, or if the work does not meet the agreed terms and conditions.

Non-awarding of prizes
Prizes may not be awarded in a category where judges deem there to be insufficient entries to create competition or entries are not to an appropriate standard where prizes can be awarded.

Shortlisting notification
Entrants will be advised by mail if their entries proceed to the final judging round. Notification of shortlisting will occur by Wednesday 2 July 2014. Finalists will be notified of the requirements to submit their works to the Gallery for final judging in July.

Transport of shortlisted works
Artists are responsible for the cost of transporting their work/s to and from the Gallery for exhibition.
The Gallery will organise for an art transport company to transport a consignment of works to and from Melbourne and the Gallery will advise exhibiting artists of the details of this consignment. If artists decide to take advantage of this service, it is their responsibility to drop off and collect their works from the transport company's depot.

Announcement of award winners
Award winners are announced at the VIAA award ceremony and publicised in various media following official award announcement. It is highly recommended that all shortlisted artists attend the awards announcement on 23 August 2014.
Shortlisted and winning artists may be requested to be available for media interviews on being shortlisted before the announcement or during the exhibition.

The 2014 VIAA exhibition will be held at Art Gallery of Ballarat, 40 Lydiard Street North, Ballarat, 3350, 03 5320 5858 and artgal@ballarat.vic.gov.au

Artist talks
Short-listed artists may be asked to be part of a series of Artists Floor talks or workshops during the exhibition period. Fees will be offered for these appearances.

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For enquiries contact the Art Gallery of Ballarat
(03) 5320 5858

University of Ballarat
Copyright Agency Cultural Fund
Arts Victoria
City of Ballarat
Art Gallery of Ballarat