TERMS AND CONDITIONS OF ENTRY
Entry is open to Aboriginal and Torres Strait Islander artists
aged 18 years or over* and who were born or are now living in
Employees of the Art Gallery of Ballarat, Board members of the
Art Gallery of Ballarat, employees of the City of Ballarat and
employees of Creative Victoria are not eligible to enter this
*Artists must be aged 18 years or over as of Tuesday 9 June
Entry deadline and
Entries must be entered online by midnight Tuesday 9 June 2015 or
received by the Gallery in hardcopy no later than 5pm on that day.
The entrant is responsible for ensuring their entry has been
received by the due date. The awards are free to enter.
All entered works must be original work and the property of the
entrant. All artworks must be eligible to win prizes with
associated conditions-ie must be available for going into the
collections of the sponsors of acquisitive awards.
Artists are encouraged to make their works available for
Up to three artworks can be entered per person or per group.
Artworks must have been completed no more than 18 months prior
to entry deadline.
Artworks that have previously won an art prize/award are not
eligible. Artworks not previously exhibited are encouraged.
2 dimensional and 3 dimensional artworks including new media and
multimedia works are eligible for entry in all categories.
Media requiring a power source will be accepted provided the
work passes electrical safety testing which will be carried out by
the Gallery on receiving works.
Multimedia works should be submitted on DVD or Blu-ray disk or
via Vimeo or Youtube link.
Full video works must be submitted, not excerpts.
2D artworks shall not
exceed a total hanging space of 3000mm high by 3000mm wide,
3D artworks shall not exceed 1000mm by 1800mm by 1800mm.
The weight of all artworks over 100kg must be indicated in the
Artworks of more than one piece, such as diptychs or
multi-panels works, are eligible for entry, however the total
dimensions above must not be exceeded. Entry photographs should
indicate correct placement.
2D works should be framed or stretched for final judging except
photographs, which can also be mounted and/or pinned. Advice on
framing can be sought from Art Gallery of Ballarat.
If works are not framed prior to entry, it is recommended that
framing be organised after the short-listing notification.
Images of your artwork should be saved as jpeg files and uploaded
to the online entry form at www.indigenousartawards.com.au in the
2400 x 1690 pixels (max) at 300dpi.
Image files must be saved in the following format: artist's
surname_artist's initial_artwork title_image number.jpg (eg.
Please include back and front of 3 dimensional works and a
'detail' image if necessary.
If submitting a printed entry form all photographs should be
submitted on the same CD.
Two or more Victorian-based Aboriginal artists working
collaboratively may enter works for the Awards. In this case, the
artists must nominate a lead artist for the purpose of nominating
one contact person for the entry.
Collaborating artists who collect an award must also nominate a
single person or organisation to receive payment as we are unable
to provide split payments.
Award Categories are either non-acquisitive or acquisitive awards.
A non-acquisitive award means that you are eligible to receive the
amount of the award offered, but also have the opportunity to sell
your work separately if you wish.
An acquisitive award means that the winning work becomes the
property of the Category Sponsor. This means the winning work is
passed over to the sponsor of the award in return for the prize
money offered for that award. The benefit of acquisitive awards is
that the artist's work then becomes part of the category sponsors'
art collections. Both Australian Catholic University and Federation
University Australia both provide acquisitive awards and the
winning works enter their collections.
A work that you have priced above the amount of money offered
for an acquisitive prize cannot be considered eligible to receive
that prize. When pricing your work for entry, it is worth
considering keeping your artist price for the work - not the retail
price - under the amount offered for an acquisitive prize for your
work so that you remain eligible for collection by a category
If you do not wish to be considered for an acquisitive award,
you must clearly mark on the entry form that the work is not
available for judging in these categories.
The Gallery is
prepared to put potential buyers directly in touch with artists or
their representatives and is also prepared to sell works direct to
If you choose to sell your work through the Gallery, 25% Gallery
commission is charged on any works sold. The Gallery is able to
receive credit card payments.
Artists will be provided an opportunity to confirm or revise
prices after shortlisting.
The entrant has sole responsibility to ensure the work does not
infringe another creator's copyright and intellectual property.
Entries submitted by Indigenous artists are subject to Aboriginal
laws with regard to the use of traditional designs. Artworks
displaying cultural heritage specific to a group within the
Indigenous community may require permission from the relevant
All entrants agree that Creative Victoria and Art Gallery of
Ballarat may use images of entered and shortlisted artworks to
promote the awards program and artists without further
An independent judging panel of nominated industry representatives
will view all entries in the pre-selection round. The final judging
panel will consist of industry representatives and/or sponsors'
representative and judges will award category prizes and have
access to artists' details during this stage of the judging
process. The panels decisions are final and no correspondence will
be entered into.
Shortlisting will be conducted as a 'blind judging' process,
meaning that the judges will not be provided with the names of
artists while making the initial assessment and selection of works.
Selection will be made on the basis of the perceived qualities of
the submitted work, and on the artist's statement relating to the
work, taking into consideration prize categories and display
The judges, the Gallery and/or Creative Victoria reserve the
right to reject works on the basis of unsafe or dangerous component
materials or poor construction, or if the work does not meet the
agreed terms and conditions.
Final judging must be made of the actual artwork once it has
been delivered to the Art Gallery of Ballarat.
Prizes may not be awarded in a category where judges deem there to
be insufficient entries to create competition or entries are not to
an appropriate standard where prizes can be awarded.
Entrants will be advised by email and mail if their entries
proceed to the final judging round. Notification to all artists of
whether their entries have been shortlisted or not will occur by
mid-June 2015. Finalists will need to deliver their works to the
Gallery for final judging by 30 June.
Artists are responsible for the cost of transporting their work/s
to and from the Gallery for exhibition.
The Gallery will organise for an art transport company to
transport a consignment of works to and from Melbourne and the
Gallery will advise exhibiting artists of the details of this
consignment. If artists decide to take advantage of this service,
it is their responsibility to drop off and collect their works from
the transport company's depot.
Artists must indicate
on the entry form how the work will be collected if it is included
in the exhibition. The Gallery requests that artwork included in
the exhibition be collected during the week following the end of
exhibition. ALL artworks must be collected within thirty days of
the end of the exhibition. There will be no returns by Australia
Post. If arrangements to collect work have not been made within
thirty days, return transport will be organised by the Gallery at
the artist's expense. Artworks are not available for removal from
the Gallery until after the closing date of the exhibition.
Entrants are responsible for maintaining their own insurance. The
Art Gallery of Ballarat will not be responsible for any loss or
damage whatsoever, and however caused, to any work while in the
Gallery's custody or that of the art transport company engaged by
Announcement of award
Award winners are announced at the VIAA award ceremony and
publicised in various media following official award announcement.
It is highly recommended that all shortlisted artists attend the
awards announcement on Saturday 8 August 2015.
Shortlisted artists may be requested to be available for media
interviews on being shortlisted any time before or after the
The 2015 VIAA exhibition will be held at Art Gallery of Ballarat,
40 Lydiard Street North, Ballarat, 3350, 03 5320 5858 and
Short-listed artists may be asked to be part of the tenth
anniversary public programs which may include a series of Artists
Floor talks, workshops or forums during the exhibition period. Fees
will be offered for these appearances.
For enquiries contact the Art Gallery of Ballarat
(03) 5320 5858