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TERMS AND CONDITIONS OF ENTRY

Eligibility
Entry is open to Aboriginal and Torres Strait Islander artists aged 18 years or over* and who were born or are now living in Victoria.

Employees of the Art Gallery of Ballarat, Board members of the Art Gallery of Ballarat, employees of the City of Ballarat and employees of Creative Victoria are not eligible to enter this Award.

*Artists must be aged 18 years or over as of Tuesday 9 June 2015.

Entry deadline and fee
Entries must be entered online by midnight Tuesday 9 June 2015 or received by the Gallery in hardcopy no later than 5pm on that day. The entrant is responsible for ensuring their entry has been received by the due date. The awards are free to enter.

Artworks
All entered works must be original work and the property of the entrant. All artworks must be eligible to win prizes with associated conditions-ie must be available for going into the collections of the sponsors of acquisitive awards.

Artists are encouraged to make their works available for sale.

Up to three artworks can be entered per person or per group.

Artworks must have been completed no more than 18 months prior to entry deadline.

Showings
Artworks that have previously won an art prize/award are not eligible. Artworks not previously exhibited are encouraged.

Media
2 dimensional and 3 dimensional artworks including new media and multimedia works are eligible for entry in all categories.

Media requiring a power source will be accepted provided the work passes electrical safety testing which will be carried out by the Gallery on receiving works.

Multimedia works should be submitted on DVD or Blu-ray disk or via Vimeo or Youtube link.

Full video works must be submitted, not excerpts.

Size and weight
2D artworks shall not exceed a total hanging space of 3000mm high by 3000mm wide, including frame.

3D artworks shall not exceed 1000mm by 1800mm by 1800mm.

The weight of all artworks over 100kg must be indicated in the Dimensions.

Artworks of more than one piece, such as diptychs or multi-panels works, are eligible for entry, however the total dimensions above must not be exceeded. Entry photographs should indicate correct placement.

Framing
2D works should be framed or stretched for final judging except photographs, which can also be mounted and/or pinned. Advice on framing can be sought from Art Gallery of Ballarat.
If works are not framed prior to entry, it is recommended that framing be organised after the short-listing notification.

Images
Images of your artwork should be saved as jpeg files and uploaded to the online entry form at www.indigenousartawards.com.au in the following dimensions:

2400 x 1690 pixels (max) at 300dpi.

Image files must be saved in the following format: artist's surname_artist's initial_artwork title_image number.jpg (eg. Smith_J_house_1.jpg)

Please include back and front of 3 dimensional works and a 'detail' image if necessary.

If submitting a printed entry form all photographs should be submitted on the same CD.

Collaborative works
Two or more Victorian-based Aboriginal artists working collaboratively may enter works for the Awards. In this case, the artists must nominate a lead artist for the purpose of nominating one contact person for the entry.

Collaborating artists who collect an award must also nominate a single person or organisation to receive payment as we are unable to provide split payments.

Acquisitive awards
Award Categories are either non-acquisitive or acquisitive awards. A non-acquisitive award means that you are eligible to receive the amount of the award offered, but also have the opportunity to sell your work separately if you wish.

An acquisitive award means that the winning work becomes the property of the Category Sponsor. This means the winning work is passed over to the sponsor of the award in return for the prize money offered for that award. The benefit of acquisitive awards is that the artist's work then becomes part of the category sponsors' art collections. Both Australian Catholic University and Federation University Australia both provide acquisitive awards and the winning works enter their collections.

A work that you have priced above the amount of money offered for an acquisitive prize cannot be considered eligible to receive that prize. When pricing your work for entry, it is worth considering keeping your artist price for the work - not the retail price - under the amount offered for an acquisitive prize for your work so that you remain eligible for collection by a category sponsor.

If you do not wish to be considered for an acquisitive award, you must clearly mark on the entry form that the work is not available for judging in these categories.

Selling your work
The Gallery is prepared to put potential buyers directly in touch with artists or their representatives and is also prepared to sell works direct to purchasers.

If you choose to sell your work through the Gallery, 25% Gallery commission is charged on any works sold. The Gallery is able to receive credit card payments.

Artists will be provided an opportunity to confirm or revise prices after shortlisting.

Acknowledgement and Copyright
The entrant has sole responsibility to ensure the work does not infringe another creator's copyright and intellectual property. Entries submitted by Indigenous artists are subject to Aboriginal laws with regard to the use of traditional designs. Artworks displaying cultural heritage specific to a group within the Indigenous community may require permission from the relevant community.

All entrants agree that Creative Victoria and Art Gallery of Ballarat may use images of entered and shortlisted artworks to promote the awards program and artists without further permissions.

Judging
An independent judging panel of nominated industry representatives will view all entries in the pre-selection round. The final judging panel will consist of industry representatives and/or sponsors' representative and judges will award category prizes and have access to artists' details during this stage of the judging process. The panels decisions are final and no correspondence will be entered into.

Decision-making Process
Shortlisting will be conducted as a 'blind judging' process, meaning that the judges will not be provided with the names of artists while making the initial assessment and selection of works. Selection will be made on the basis of the perceived qualities of the submitted work, and on the artist's statement relating to the work, taking into consideration prize categories and display requirements.

The judges, the Gallery and/or Creative Victoria reserve the right to reject works on the basis of unsafe or dangerous component materials or poor construction, or if the work does not meet the agreed terms and conditions.

Final judging must be made of the actual artwork once it has been delivered to the Art Gallery of Ballarat.

Non-awarding of prizes
Prizes may not be awarded in a category where judges deem there to be insufficient entries to create competition or entries are not to an appropriate standard where prizes can be awarded.

Shortlisting notification
Entrants will be advised by email and mail if their entries proceed to the final judging round. Notification to all artists of whether their entries have been shortlisted or not will occur by mid-June 2015. Finalists will need to deliver their works to the Gallery for final judging by 30 June.

Transport of shortlisted works
Artists are responsible for the cost of transporting their work/s to and from the Gallery for exhibition.

The Gallery will organise for an art transport company to transport a consignment of works to and from Melbourne and the Gallery will advise exhibiting artists of the details of this consignment. If artists decide to take advantage of this service, it is their responsibility to drop off and collect their works from the transport company's depot.

Collection of works
Artists must indicate on the entry form how the work will be collected if it is included in the exhibition. The Gallery requests that artwork included in the exhibition be collected during the week following the end of exhibition. ALL artworks must be collected within thirty days of the end of the exhibition. There will be no returns by Australia Post. If arrangements to collect work have not been made within thirty days, return transport will be organised by the Gallery at the artist's expense. Artworks are not available for removal from the Gallery until after the closing date of the exhibition.

Insurance of artworks
Entrants are responsible for maintaining their own insurance. The Art Gallery of Ballarat will not be responsible for any loss or damage whatsoever, and however caused, to any work while in the Gallery's custody or that of the art transport company engaged by the Gallery.

Announcement of award winners
Award winners are announced at the VIAA award ceremony and publicised in various media following official award announcement. It is highly recommended that all shortlisted artists attend the awards announcement on Saturday 8 August 2015.

Shortlisted artists may be requested to be available for media interviews on being shortlisted any time before or after the exhibition opening.

Exhibition
The 2015 VIAA exhibition will be held at Art Gallery of Ballarat, 40 Lydiard Street North, Ballarat, 3350, 03 5320 5858 and artgal@ballarat.vic.gov.au

Artist talks
Short-listed artists may be asked to be part of the tenth anniversary public programs which may include a series of Artists Floor talks, workshops or forums during the exhibition period. Fees will be offered for these appearances.

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For enquiries contact the Art Gallery of Ballarat
(03) 5320 5858
viaa@ballarat.vic.gov.au

ACU
University of Ballarat
Arts Victoria
City of Ballarat
Art Gallery of Ballarat