Terms & Conditions
Entry is open to Aboriginal and Torres Strait Islander
artists aged 18 years or over and were born or are now living in
*Artists must be aged 18 years or over as of 30
Entry deadline and fee
Entries must be entered online or received by the gallery in
hardcopy no later than Friday 30 August 2013. The entrant
is responsible for ensuring their entry has been received by the
due date. The awards are free to enter.
All entered works must be original work and the property of the
entrant. All artworks must be eligible to win prizes with
associated conditions - ie must be available for acquisition.
Artists are encouraged to make their works available for
Up to three artworks can be entered per person.
Artworks must have been completed no more than 12 months from
Artworks that have previously won an art prize/award are not
eligible. Artworks not previously exhibited are encouraged.
2 dimensional and 3 dimensional artworks including new media and
multimedia works are eligible for entry in all categories.
Media requiring a power source will be accepted provided the
work passes electrical safety testing which will be carried out by
the Gallery on receiving works.
Multimedia works should be submitted on DVD or Blu-ray disk or
via Vimeo link.
Full video works must be submitted, not excerpts.
Size and weight
2D artworks shall not exceed a total hanging space of 3000mm high
by 2500mm wide, including frame.
3D artworks shall not exceed 1000mm by 1800mm by 1800mm.
The weight of all artworks over 100kg must be indicated in the
Artworks of more than one piece are eligible, however the total
dimensions above must not be exceeded. Entry photographs should
indicate correct placement.
2D works should be framed or stretched for final judging except
photographs, which can also be mounted and/or pinned. Advice on
framing can be sought from Art Gallery of Ballarat.
If works are not framed prior to entry, it is recommended that
framing be organised after the short-listing notification.
Images of your artwork should be saved as jpeg files and uploaded
to the online entry form at www.artgalleryofballarat.com.au in the
2400 x 1690 pixels (max) at 300dpi up to a maximum file
size of 2Mb.
Image files must be saved in the following format: artist's
surname_artist's first initial_photo number.jpg
Please include back and front of 3 dimensional works and a
'detail' image if necessary. If submitting a printed entry form all
photographs should be submitted on the same CD.
Selling your work
The Gallery is prepared to put potential buyers directly in touch
with artists or their representatives and is also prepared to sell
works direct to purchasers.
If you choose to sell your work through the Gallery, 10% Gallery
commission is charged on any works sold.
Artists will be provided an opportunity to confirm or revise
prices after shortlisting.
Acknowledgement and Copyright
The entrant has sole responsibility to ensure the work does not
infringe another creator's copyright and intellectual property.
Entries submitted by Indigenous artists are subject to Aboriginal
laws with regard to the use of traditional designs. Artworks
displaying cultural heritage specific to a group within the
Indigenous community may require permission from the relevant
community. All entrants agree that Arts Victoria and Art Gallery of
Ballarat may use images of entered and shortlisted artworks to
promote the awards program and artists without further
An independent judging panel of nominated industry representatives
will view all entries in the pre-selection round. The final judging
panel will consist of industry representatives and/or sponsors'
representative and judges will award category prizes and have
access to artists' details during this stage of the judging
process. The panels decisions are final and no correspondence will
be entered into.
Shortlisting will be
conducted as a 'blind
judging' process, meaning
that the judges will not be provided with the names of
artists while making the initial
assessment and selection of works. Selection will be made on
the basis of the perceived
qualities of the submitted work, and on
statement relating to the work, taking into
consideration prize categories and display
requirements. The judges, the Gallery
and/or Arts Victoria reserve the right to reject works on the basis
of unsafe or dangerous component materials or poor construction, or
if the work does not meet the agreed terms and conditions.
Non-awarding of prizes
Prizes may not be awarded in a category where judges deem there to
be insufficient entries to create competition or entries are not to
an appropriate standard where prizes can be awarded.
Entrants will be advised by mail if their entries proceed to the
final judging round. Notification of shortlisting will occur
by mid September 2013. Finalists will be notified of the
requirements to submit their works to the Gallery for final judging
Transport of shortlisted works
Artists are responsible for the cost of transporting their work/s
to and from the Gallery for exhibition.
Announcement of award winners
Award winners are announced at the VIAA award ceremony and
publicised in various media following official award announcements.
Winning artists may be requested to be available for media
The 2013 VIAA exhibition will be held at Art Gallery of Ballarat,
40 Lydiard Street North, Ballarat, 3350, 03 5320 5858 and
Short-listed artists may be asked to be part of a series of Artists
Floor talks or workshops during the exhibition period. Fees will be
offered for these appearances.